Record
Record the full session and pick your target document and a working title up front. Or speak your own notes and describe what the template needs to contain.
Built for Mental Health
Documentation rooted in mental healthcare practice
From treatment session to structured report, without typing.
GDPR compliant by design
How it works
From conversation to send-ready document in four steps
Document generation
Vocadoc structures the content into your chosen template and delivers a draft document in the right format within seconds.
Review and refine
Polish the document in our editor. Ask the built-in AI chat for quick adjustments instead of rewriting by hand.
Export
Need a send-ready letter? Use the PDF template editor to add your letterhead and export. Or copy the text, or download a plain PDF.
Capabilities
Designed for the daily practice of mental health professionals
Specialization
Mental health terminology recognition
Vocadoc recognizes and structures clinical terminology from mental healthcare. From intake sessions and treatment sessions to outcome measurements, the system understands the context of your sessions.
- Recognizes mental health-specific terms and abbreviations
- Understands context of different session types
- Distinguishes speakers in multi-party sessions
- Optimizes output per treatment modality
Flexibility
Multi-session type support
Every session type requires a different documentation format. Vocadoc automatically adapts the output based on the selected template, whether it is an intake report, progress note, treatment plan, or any other template.
- Intake sessions with comprehensive anamnesis
- Treatment sessions with progress notes
- Narrative exposure therapy reports and evaluation reports
- Customizable templates per treatment modality
Documentation
Structured document generation
Vocadoc structures the documentation as dictated by the practitioner. The system formats and organizes your session content into a professional report that is ready for review.
- Structures content according to clinical standards
- Formats reports consistently and professionally
- Exportable as PDF or copyable to your EMR
- Always reviewed by the practitioner before adding to the patient record
Collaboration
Practice-level team management
Manage your entire practice from a central dashboard. Add practitioners, assign roles, and maintain oversight of documentation across your organization.
- Central dashboard for practice management
- Role-based access control per team member
- Shared templates within the organization
- Documentation activity overview per practitioner
Integration
EMR export compatibility
Vocadoc works alongside your existing EMR system. Export reports as PDF with your own letterhead, or copy the text directly to your EMR. No complex integration required.
- PDF export with custom letterhead and branding
- Copy text directly to your EMR system
- Compatible with common mental health EMR systems
- No technical implementation needed
Security and privacy
Developed with the strictest requirements for medical data
EU data residency
All data is stored and processed within the European Union. No data transfers to third countries.
Encryption
Multi-layer encryption of data in transit and at rest. Your patient data is always protected.
Audio deleted after processing
Audio recordings are automatically deleted after processing. No recordings are stored on our servers.
No training on your data
We do not train AI models on your patient data. Transcription runs on our own servers, document generation via AWS Bedrock.
Access control
Role-based access control for your entire organization. Define exactly who has access to which data.
Compliance
GDPR-compliant by design. Comprehensive audit logging for full traceability. All data processed exclusively within the EU.
Experience how Vocadoc supports your practice
Request access and discover how Vocadoc can simplify your documentation process.
Frequently asked questions
Answers to the most common questions about Vocadoc
How does Vocadoc's speech recognition work?
Vocadoc uses advanced speech recognition that runs on our own servers within the EU. Audio is processed in real time and deleted immediately after transcription. The system is optimized for mental health terminology and recognizes clinical vocabulary.
What session types does Vocadoc support?
Vocadoc supports various session types including intake sessions, treatment sessions, outcome measurements, evaluations, and progress meetings. Each session type has its own templates that optimally structure the output.
Is Vocadoc GDPR-compliant?
Yes, Vocadoc is GDPR-compliant by design. All data is stored and processed within the EU. Audio is processed transiently and deleted immediately after successful transcription. We do not train AI models on patient data.
Can I use Vocadoc with my current EMR?
Vocadoc works alongside your existing EMR system. You can export reports as PDF with your own letterhead, or copy the text directly to your EMR. No complex technical integration is needed.
What happens to the audio recordings?
Audio recordings are automatically deleted after processing. Transcription takes place on our own servers within the EU. No recordings are stored on our servers.
How much time can I save with Vocadoc?
Based on early user feedback, practitioners save up to 70-90% of their documentation time. The exact savings depend on your current workflow and the types of sessions you conduct.
Is Vocadoc suitable for my practice?
Vocadoc is specifically developed for mental health professionals, including psychiatrists, psychologists, psychotherapists, and other practitioners in mental healthcare. The system is suitable for both individual practitioners and larger practices.
Is my data used for training AI models?
No. Vocadoc does not train AI models on your patient data. Our transcription runs on our own servers and document generation runs via AWS Bedrock, where your data is not used for model training.