Clinical documentation for Dutch mental healthcare
Vocadoc automatically transcribes and documents your treatment sessions. Built for mental healthcare. GDPR-compliant and fully EU-hosted.
Based on early user feedback
The problem
Administration dominates the workday of mental healthcare practitioners.
- Practitioners spend up to 40% of their workday on documentation
- Manual note-taking wastes valuable time
- Administrative pressure increases the risk of burnout
- Inconsistent documentation hinders quality assurance
The solution
Vocadoc automates documentation so you can focus on the patient.
- Automatic transcription and documentation of treatment sessions
- Draft reports based on the conversation, ready to review
- Mental health terminology and formats built in
- Export to your EHR via convenient copy-and-paste buttons
How it works
From conversation to report in three steps
Record
Start a recording during your treatment session. Vocadoc listens along and transcribes the conversation.
Generate
Vocadoc documents the transcription in your desired format: report, progress note, treatment plan, or other letters.
Review
Review the draft report, adjust where needed, and export to your EHR system.
Benefits
Why practitioners choose Vocadoc
Less time on administration
Save 70 to 90% on documentation time, based on user experiences.
Mental health terminology built in
Recognizes intake sessions, treatment plans, and progress notes. Built for your workflow.
Privacy and security
GDPR-compliant by design. All data is stored and processed within the EU.
EHR compatibility
Export reports directly to your EHR system with convenient copy-and-paste buttons.
Consistent documentation
Standardized formats for your entire team. Improved quality assurance and handover.
Compliance-ready
Data processing agreement available. Audit logging and role-based access built in.
Clinical expertise
Developed with clinical expertise
Vocadoc is developed in collaboration with experienced mental healthcare professionals. Our Chief Medical Advisor ensures the platform aligns with clinical practice.
“The strength of Vocadoc lies in understanding the mental healthcare workflow. The platform documents the way a practitioner would.”
Dr. N. Aga Chief Medical Advisor
Ready to automate your documentation?
Discover how Vocadoc can support your mental health practice. Request access or review our security measures.
Frequently asked questions
Answers to the most common questions about Vocadoc.
What is Vocadoc?
Vocadoc is a documentation and workflow tool for mental healthcare. The platform automatically transcribes and documents treatment sessions, so practitioners spend less time on administration.
What types of mental health sessions does Vocadoc support?
Vocadoc supports intake sessions, progress notes, treatment plans, and other common mental health documentation formats.
How is patient data secured?
Vocadoc is GDPR-compliant by design. All data is stored encrypted within the EU (Netherlands and Germany). Audio is processed transiently and deleted immediately after successful transcription.
Do you offer a data processing agreement?
Yes, we offer a standard data processing agreement based on the BoZ model. You can request one through our contact page.
Can I try Vocadoc?
Yes, you can try Vocadoc free for 1 month. You can request an account to try it free for 1 month. You can also request a no-obligation demo; during the demo we will show you how Vocadoc works for your specific situation.
How does implementation work?
Vocadoc is a web application that is immediately available after registration. No installation is needed. We guide you through the first steps.